BOARD OF DIRECTORS: OFFICER & DIRECTOR REQUIREMENTS

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As a member of the AIA Orlando Chapter Board of Directors, you have either been elected or appointed to your position as a leader in your field.  As a board member, you will be working in cooperation with the President, your fellow Directors, the Chapter Executive Director, and the membership.

 

General Requirements:

• Maintain active membership status, and be in good standing

• Pay all dues assessed in a timely manner

• Be familiar with the AIA mission, chapter bylaws, and operations management

• Attend and actively participate in board of director meetings & executive committee meetings (if applicable)

• Attend and actively participate in special meetings called by the President

• Provide written reports on your assigned areas of commission

• Three (3) unexcused absences may result in the Board’s request for you to vacate your position.  Your position will be reappointed per the bylaws.

 

General Qualifications:

• General interest in the Chapter’s purpose

• Willingness to volunteer time on a consistent basis

• Influence in the community

• Leadership ability

• Working knowledge of the field

• Diversity of outside interests, skills & experiences

 

 

BOARD OF DIRECTORS:  ROLES & RESPONSIBILITIES

 

Board members have specific legal and fiscal responsibilities to the members of the Chapter:

 

Role: 

The role of the Orlando AIA Board of Directors is to establish the direction and goals of the Chapter and monitor progress toward reaching those goals on behalf of the membership. Must take action on behalf of the Chapter in collaboration with Chapter officers and leadership

 

Leadership Responsibility: 

The responsibility of the Board is to govern the Chapter.  This includes steering, controlling, and influencing direction from the defined position of authority.  Under well-established principles of non-profit corporation law, Chapter Board members must meet certain standards of conduct in carrying out their duties to the organization.  They include:

• Duty of Care - staying informed and asking questions; attending meetings and reading board materials

• Duty of Loyalty - showing undivided allegiance to the Chapter’s welfare, avoiding conflicts of interest and making decisions in the best interest of the work of the Chapter, and putting aside any personal gains or self-interests

• Duty of Obedience - remaining faithful to the Chapter’s mission and avoiding taking any actions that would be inconsistent with the mission

 

Specific Responsibility:

• Represent the broad membership of the organization

• Establish a vision and outline goals to reach the vision

• Create and set policy on issues consistent with the Institute

• Create and dissolve committees

• Articulate the mission and sustain the vision

• Set financial goals, ensure resources are protected, and allocate resources to meet goals

• Develop, adopt, and provide direction on strategic plans and budgets

• Ensure effective organizational planning is in place

• Determine, monitor, and strengthen programs, products, education, and member services

• Enhance the organization’s public standing

• Assist in recruiting, orienting, and mentoring new Chapter Board members

 

 

BOARD OF DIRECTORS: COMPOSITION & POSITION DESCRIPTION

 

President: POSITION NOT AVAILABLE

(Executive Committee Member;1-year term followed by 1-year term as Past President)

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• Exercise general supervision over the affairs of the Chapter

• Chairs all Board of Directors and Executive Committee meetings

• Sign all contracts and agreements to which the Chapter is a party

• Have charge of and exercise general supervision over the offices and employees of the Chapter

• Perform all duties usual and incidental to the office

• Act as a spokesperson of the Chapter

• Serve as Chapter representative at meetings with other organizations and committees

• Carries out board policies, AIA mission, Chapter strategic plan

• Attend AIA Grassroots Conference, AIA Conference on Architecture, and AIA Florida Convention as an AIA Orlando delegate

• Signature authority on all Chapter financial accounts

 

Vice President / President-Elect: POSITION AVAILABLE

(Executive Committee Member; 1-year term followed by 1-year term as President)

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• Perform all the duties of the President in the event of the absence of the President

• Oversee Chapter committees and activities

• Attend AIA Grassroots Conference, AIA Conference on Architecture, and AIA Florida Convention as an AIA Orlando delegate

• Coordinate annual board planning meeting to set agenda for following year

• Signature authority on all Chapter financial accounts

 

Secretary: POSITION AVAILABLE

(Executive Committee Member; 1-year term)

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• Act as the recording and corresponding secretary of meetings of this Chapter, of the Board of Directors, and of the Executive Committee

• Safeguard and keep in good order all property of this Chapter

• Sign all instruments and matters that require the attestation or approval of the Chapter

• Prepare the reports of the Board of Directors and the Chapter

• In collaboration with the President, have charge of all matters pertaining to the meetings of the Chapter

• Attend annual board planning meeting

• Perform all duties usual and incidental to the office

 

Treasurer: POSITION NOT AVAILABLE

(Executive Committee Member; 1-year term alternating with the Secretary)

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• Have charge of and exercise general supervision of the Chapter’s financial affairs

• Keep the records and books of account of the Chapter

• Prepare the Chapter budget in consultation with the Executive Director

• Have custody of Chapter securities and instruments and papers involving finances and financial commitments

• Furnish and maintain a fidelity bond in favor of this Chapter

• Present a written financial report to each regular meeting of the Board of Directors

• Present a written financial report to each annual meeting of the Chapter

• Make recommendations on matters relating to the finances and general welfare of the Chapter

• Attend annual board planning meeting

• Perform all duties usual and incidental to the office

• Signature authority on all Chapter financial accounts

 

Immediate Past President:

(Executive Committee Member; 1-year term)

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• Advise the Board of Directors and Executive Committee

• General duties of a board member

 

State Director: POSITION AVAILABLE

(2-year term)

• Serve on AIA Florida Board of Directors – 4 meetings annually

• Attend annual AIA Florida Board of Directors retreat

• Attend annual board planning meeting

• General duties of board member

 

Director at Large: TWO POSITIONS AVAILABLE

(2-year term)

• Oversee issue portfolio as determined in consultation with the President

• Attend annual board planning meeting

• General duties of board member

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Emerging Professionals Director: POSITION NOT AVAILABLE

(2-year term)

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• An associate member with a professional degree or a newly registered architect member within one year of registration

• Attend annual board planning meeting

• General duties of board member

 

Allied Director: POSITION AVAILABLE

(1-year term; non-voting position)

• Allied member in good standing of AIA Orlando

• Chair of Allied Committee

• Attend annual board planning meeting

• General duties of board member